Time tracking

Time tracking that gets every shift right.

Your team clocks in on the app, a shared tablet or a punch clock, and every hour lands next to the shift you planned. You set break, surcharge and overtime rules once, so the week is ready to approve when it ends and nobody works it out by hand.

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A planned shift from the schedule next to the hours worked, ready to approve

Join 9,000+ shift-based businesses and their 250,000+ employees.

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Why Shiftbase?

Shiftbase counts what your setup misses.

Time tracking in Shiftbase starts from the schedule you already built, so the hours arrive with context: who was scheduled, who clocked in, and where the two don’t match.

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You set the rules, they clock in.

Choose where a clock-in counts, so nobody clocks in from home. Your team uses a phone or shared tablet and sees its hours straight away.

Plus-minus hours that add up.

Shiftbase tracks everyone's hours over or under their contract, overtime included. You see who's building up hours before it costs you.

A handover that checks out.

Approve the week and the hours are ready for payroll. Your payroll partner gets checked numbers and sends fewer questions back.

Clocking in

Decide where and how your team clocks in.

Set where a clock-in counts and pick the devices: the Shiftbase app on their phone, the browser, a shared tablet with a PIN, or a punch clock. The app checks location only at the moment someone clocks.

Shiftbase works out every rate and break.

Breaks, rounding, surcharges and overtime follow the contract and differ by team. Set them once per department and contract type, and every hour you approve has the sums already done.

A rate card and break rules being set: start and end time, payout percentage, minimum and maximum duration, paid and unpaid break

Timesheet review

Approve the week, not every separate shift.

Hours that follow the schedule need little more than a glance. Shiftbase flags the rest, like a late clock-in, a shorter break or someone still clocked in, so you only resolve those.

A shift ready for approval with its start, end and paid break, and the option to approve the whole week at once

Planned vs worked

Spot where the week went off plan.

Compare planned and worked hours per day and team, and fix what's off before payroll. If the kitchen ran into overtime, plan an extra person within contract hours next time.

One export, and the day is closed.

Export approved hours, surcharges and time off in one go, as a file or to payroll software like SD Worx, AFAS or Nmbrs. Close the day first and nobody can change or add hours.

Over 9,000 shift teams track their hours.

Tomingroep spends 30% less time tracking worked hours since it moved to Shiftbase.

“It’s very convenient to clock in on your own phone, location-based. Now I have insight into whether everyone is starting on time.”

Liset Schiphorst

Operational Manager at Bomenbezorgd, Bomenbezorgd.nl

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Interactive demo

Click around like it's already yours.

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Get in touch

Rather ask something first?

Not every question needs half an hour in the diary. Ask Tom how Shiftbase handles a team your size, or whether it does the one thing you came here for.

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Tom takes these questions all day, alongside the rest of the sales team. Ask anything, including what Shiftbase doesn't do. Monday to Friday, 09:00 to 17:00 CET.

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Integrations

Works with the tools you already use.

Schedules and hours rarely stay in one place. Connect payroll, HR and your till from 40+ integrations, so the week lands where it needs to.

Try it out, then decide.

Let your team clock in for two weeks, then approve the week and export it. If you're still checking a paper timesheet next to it, it costs you nothing.

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Set up in a day.

Every feature is available from day one, no credit card needed. Your first week can be live tonight.

Made for shifts.

If your business runs on shifts, the setup already matches how you plan. Invite your team, set it up, and run it on a real week.

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Monthly plans, no long contracts. If Shiftbase doesn't fit your business, you leave with your data.

Data stays in Europe.

Wage data and contracts are sensitive, so we store them on European servers under GDPR.

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Features

Ditch the spreadsheet, chat and paperwork.

Scheduling

Build the week and publish it to your team.

Absence management

Approve leave, track every balance.

HR

Contracts and employee records in one place.

Payroll preparation

Export payroll-ready hours in one click.

Labour costs

Plan labour against expected revenue.

Communication

Reach the whole team in one message.

Let AI handle the admin.

AI works in the features you already use, starting with drafting your schedule.

Got questions?

Everything about time tracking in Shiftbase. If your question isn't here, send us a message.

Help center Contact

Yes, employees clock in on their own phone with the Shiftbase app, in the browser, or with a personal PIN on a shared tablet. You can set clock locations so a clock-in only counts on site.

A missed clock-out shows up as still clocked in, instead of turning into an estimate. You fix it while people still remember the day.

Yes, Shiftbase calculates breaks, rounding and surcharges from rules you set per department, by shift length or time of day. The plan comparison on the pricing page shows which rules each plan includes.

Yes, you can try Shiftbase time tracking free for 14 days, with clocking in, break rules and surcharges included. The plan comparison on the pricing page shows what each plan includes after that.

Shiftbase gets approved hours ready for payroll and hands them to your payroll provider, but doesn't run payroll itself. The hours leave as a file or through a payroll integration: Nmbrs, Loket, AFAS, Exact Online and SD Worx read them, and DATEV gets a compatible export. Nobody retypes a line.

Yes, employees see their own hours, breaks, overtime and balance in the Shiftbase app, so fewer questions land on you.

Time tracking software records the hours your team actually works and turns them into payroll-ready figures, and in the UK it is often sold as a clocking in system or as timesheet software. In Shiftbase the schedule is the timesheet baseline, so your team clocks in from a phone, a shared tablet or the browser and anything that differs from the plan shows up as a deviation instead of a guess. Breaks, rounding and surcharges run on rules you set once.

Yes, for shift-based teams. Shiftbase records when people clock in and out from a phone, a shared tablet or the browser, compares it with the schedule, and turns approved hours into payroll-ready figures with breaks and surcharges worked out. It records working time; it does not do door access or badge readers.

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